Section Editing

CLE courses are divided into sections, and then content is structured into either topics or weeks to improve the organization and navigation for the page.

Section editing features allow Instructors and course Managers to add or remove sections, set the number of sections or hide particulare sections from students. Click the tab above for step-by-step instructions on how to edit sections in your course.



Editing Course Sections

When you have the editing turned on in your course page, you’ll notice that you can now view editing icons which will allow you to edit your page.

Edit Topics

Edit Topic Name

Pencil Icon
The pencil icon allows you to edit the title of the resource / activity. To rename a section/topic in your course:

  1. From the Administration block or from the top-right of the CLE, select Turn editing on (or use the Turn editing on button located in the top-right corner).
  2. Click the pencil icon to edit the title.
  3. Click escape to cancel or enter to finish editing.

Move a Course Section

Move Icon
The move icon allows you to move items or sections by dragging and dropping. To move a section in your course:

  1. From the Administration block or from the top-right of the CLE, select Turn editing on (or use the Turn editing on button located in the top-right corner).
  2. Click the up/down arrow or the crosshairs icon to move the section
  3. Drag the section to where you want to position it and let go.

Edit Topic

Edit Topic Image


The Edit drop down menu allows you to highlight, hide, and delete a topic. To edit a topic in your course:



  1. From the Administration block or from the top-right of the CLE, select Turn editing on (or use the Turn editing on button located in the top-right corner).
  2. Click the Edit drop down menu which is located to towards the top right of your topic or section.
  3. Click highlight, hide topic or delete topic.

Stealth Mode

Stealth mode is a visibility setting that allows you to have activities that are not available on the main course page are accessible when linked. This replaced the Orphaned Activities workaround that we have been using previously.

A use case for enabling Stealth Mode in your course would be when you would like to link to resources and activities from a page or book but do not want to display the item within the section. To enable Stealth Mode in your course:

  1. From the Administration block or from the top-right of the CLE, select Turn editing on (or use the Turn editing on button located in the top-right corner).
  2. Click the Edit drop down menu which is located to towards the top right of your topic or section.
  3. Click Hide topic (you also have the option of hiding individual activities or resources), blue alerts will appear on the page reminding you that the items are hidden.Hide Topic
  4. Click the Edit menu again and select the Make available option. The blue alert message changes to remind you that the activity is available but will not be displayed on the course page to students.Stealth Mode

Additional information about Stealth Activities:

Add Topics or Section

Add topic image

When you create a CLE course, you can select the number of sections in the course while you are formating your course in edit settings. Once your course is set up, you can add additional sections to your course with the add topics icon. To add topics or sections to your course:

  1. From the Administration block or from the top-right of the CLE, select Turn editing on (or use the Turn editing on button located in the top-right corner).
  2. Scroll down to the bottom of your module page.
  3. Click on the Add Topics button at the bottom of the topics / sections to add a new section.Add topics
  4. A window will pop up and will prompt you to indicate the number of sections to add. Click the dropdown to select the number of sections and click Add topics. The new section will be added to the bottom of the module page.

Add Topics Window

Watch the video below to learn how to use and apply Stealth mode to your course:


Zoom Plug-In

zoom logoWith the Zoom plug-in for the CLE, it is now easier than ever to enhance your course with the web conferencing capabilities of Zoom. Administer online office hours, deliver a presentation with screen sharing, lead study groups, or create an always-open online conference room for students to drop-in and collaborate with each other. The Zoom platform provides two-way, real-time video and audio communication tools via the Internet. For UCSF faculty, staff and students, it is free to use. The Zoom plug-in simplifies the process of creating and joining Zoom meetings from within the CLE.

The process for adding a Zoom meeting to a CLE course is just like adding any activity to a course, and can be done by anyone with an editing role in the course. Anyone with access to the course can view the activity, including students and participants.

zoom meeting home page icon


First-time users:

If you try to add a Zoom meeting to a CLE course but have not yet used the UCSF Zoom service to schedule meetings, you will be prompted to log in to This will create your Zoom account. After that is complete, return to the CLE and continue the activity creation process.

zoom login error message


Steps for adding the activity:

zoom create activity

  1. From the home page of your course, click the settings icon and choose Turning editing on from the drop-down menu.
  2. From within a topic section, click the Add an activity or resource link.
  3. Choose Zoom meeting from the list, and then click the Add button.
  4. Topic – provide a name for the meeting.
  5. When and Duration – set the start date, time and duration.
  6. Recurring – leave the session open indefinitely, no end time.
  7. Webinar – N/A, this setting does not apply to our version of Zoom.
  8. Password – this is optional. You can also use groups and groupings to restrict access.
  9. Host video and Participants video – we recommend leaving these set to On.
  10. Audio options – we recommend leaving this set to VoIP and Telephony to allow both phone and device-based audio connections (i.e. your laptop microphone and speakers).
  11. Meeting option – we recommend setting this to Enable join before host.
  12. Alternative hosts* – add the email addresses (separated by commas) of other users who should be able to launch and facilitate the Zoom meeting.
  13. Grade – optional. Enable if you want students to automatically receive points for joining the Zoom meeting.
  14. Click the Save and return to course button.

* Important Note: If the Zoom activity is added to the course by a category manager, teaching assistant, or course coordinator, then the actual meeting leader (i.e., the course instructor) must be added to the Alternative hosts field. Otherwise, the meeting can become linked to the wrong user’s Zoom account, or the instructor will not have full control over the meeting. Alternatively, if the Zoom activity is being added to the course by a category manager, they can “log in as” the host user before adding the activity.

To start the Zoom meeting, simply locate the activity from the home page of your course, and click the link.

zoom meeting link


Then, click the Start Meeting button.

Zoom launch page

If you do not yet have the Zoom application installed on your device, you will be prompted to do so. On some systems, this installation will happen automatically. The application is small and should download and install quickly.

If you are not automatically prompted to install the application, and Zoom doesn’t launch, you can manually install the appropriate version from the Zoom website:

Students and other participants will join the Zoom meeting using the same process.

Zoom meeting window

When the meeting is over, click the End Meeting button or quit the Zoom application.

If you are the host, and would like to leave the meeting open for others to continue, use the Manage Participants pane to assign an alternate host before quitting.


If you need help with Zoom, please select the appropriate support group:

UCSF IT Service Desk: logging in to Zoom, account set up, general questions about the Zoom website, and running a meeting using the Zoom application.

Learning Tech Group: adding the Zoom meeting activity in a CLE course using the Zoom plug-in.

Educational Technology Services (ETS): borrow a Zoom A/V kit, connect your Zoom meeting to the A/V systems built-in to a mediated classroom.

For getting started guides, video tutorials, and help documentation about the Zoom application, please refer to the Zoom Help Center:

Restrict Access to a Group or Grouping

restrict accessIf groups or groupings are used in a course, it’s possible to restrict an activity or resource to a certain group or grouping.

Use Cases:

  • Restrict access can be used to assign an activity to a particular group. For example, you can create an activity for only one section of a multiple-section course, such as an honors or graduate section.
  • You can also use Restrict access to assign an activity to course members who are not in a particular group or grouping, or, by adding multiple restrictions, a mix of Groups or Groupings.

Click the appropriate tab above for instructions on how to apply group restrictions in your course or click the button below to learn about additional restrictions settings.

Restrict Access

Access restrictions can be applied to restrict the activity to a certain group or grouping.

You have the option of using Common Module settings or simpy use restrict access settings.  You’ll need to use Common Module settings to select a group mode for an activity, which will allow you to restrict interactions between students or filter assignment submissions by groups. If you don’t need to set a group mode then you can skip common module settings and just use restrict access.

 Common Module Settings use cases:
  • Use Common Module settings when creating a discussion forum group, this will allow the instructor to restrict interactions between students. Separate groups mean only students in the same group can see and participate in discussions within a particular forum. Visible groups allow students to see other group’s discussions, but only participate in their own group’s discussions. The instructor can also filter the forum posts by groups.
  • Use Common Module settings to enable separate or visible groups on an assignment to filter student submissions and only see those from a particular group when grading.
Restrict Access use cases:
  • Apply Restrict Access settings to activity or resource and allow only students who belong to a specified groups or groupings to access them.

Common Module Settings

To restrict access to an activity or resource for a group or grouping:

  1. Click Turn editing on in the CLE course.
  2. Click Add a new activity or resource, or click Edit Settings for an activity or resource that was previously added to the course
  3. Click Commons Module Settings to expand and open the section (you can skip the Availability and ID number sections since they are not needed to set restrictions).
  4. If you are using Groups, select one one of the three group modes available in the drop down menu:
    Group ModeNo groups
    Separate groups – Each group member can only see their own group, others are invisible.Visible groups – Each group member works in their own group, but can also see other groups.
  5. Select the grouping from the dropdown menu. Select none if you will be restricting the activity to groups.
  6. Once the grouping is chosen, click the Add group/ grouping access restriction button to add a restriction.
Restrict Access

In the Restrict access section, if the eye is open, the activity will display greyed out for students who are not in the grouping specified. If the eye is closed, the activity will be hidden completely from students who are unable to access it (this is likely to be the most common setting required, but it is not the default, so adds another step).

Restrict Access


Media@UCSF Video Quiz

The Media@UCSF plug-in empowers course editors and students to create, upload and share video content within the CLE. In February of 2018, the plug-in received updates, and this included new capabilities for inserting quiz questions into videos. A video quiz forces viewers to pause, reflect on the content, and test their comprehension. The course editor can choose whether or not the student scores are reported to the course gradebook.

The tutorial video provided below demonstrates the basic functions of the video quiz. You may also review the other tabs in this document for additional information and step-by-step instruction.

Creating a Video Quiz

Before you begin, you must have a video stored in your My Media repository (click here for upload help). When you launch the video quiz tool, the selected video will be duplicated, and “quiz” will be appended to the file name of the new interactive video. Follow these steps to create a video quiz:

adding a video quiz

  1. Log in to the CLE (
  2. Click your profile menu in top-right corner of the page, and select My Media
  3. Click the Add New button and select Video Quiz
  4. Click a Select button to choose an existing video
  5. Click the Start button to activate the editor
  6. Move the play head to the location in your video where you want to insert a question
  7. Double-click to select a question type from the preview window
    1. Multiple choice – users select from a list of responses
    2. True/False – users select either true or false as a response
    3. Reflection point – the video pauses and provides text for the user to read, no response is required from the user
  8. Type the question and possible answers
  9. Click the shuffle button to mix up the answers, or click-and-drag on the left-side tabs to rearrange
  10. Click the Save button
  11. Repeat the process for each question in the video
  12. Click the Done button

video quiz create question screen


Moving / Editing Questions

If you need to adjust the position of a question on the timeline after adding it, follow these steps:

  1. Use the previous/next buttons (arrows on either side of the play button) to jump to a question and select it
  2. Edit the question text if necessary
  3. Click-and-drag the marker into a new position
  4. Click the Save button to apply changes

video quiz timeline marker


Adjusting Settings

There are settings that you can adjust to alter the viewing experience. These are available in the left-hand pane of the editor. Here are a few worth noting:

  • Details > Instructions (show a welcome message before the video begins playing)
  • Scores > Include Answers (allow viewers to see the correct answer after responding)
  • Experience > Question List (allow viewers to download the question list)
  • Experience > Edit Answer (allow viewers to change an answer before submitting the quiz)
  • Experience > Skip For Now (allow viewers to temporarily skip a question)

video quiz settings pane

NOTE: Full details about the video and quiz editor, including a description of each adjustable setting, are available from the vendor’s user guide. See the section titled “Creating and Editing Interactive Video Quizzes” for more information.


If you don’t intend to record student scores from a video quiz, then the video can be shared just like any other video in your course. Sharing options include embedding into text boxes (labels, pages, etc.) using the “Embed media” button from the editing toolbar, adding as a Media Resource from the activity chooser, or adding to the course Media Gallery. For more details about these methods, please refer to the “Sharing” tab of the Media@UCSF Plug-in help document.

video quiz icon media resource



If you want to link the video quiz to the gradebook, you’ll need to add the video to your course as Video Quiz activity. The activity will automatically calculate the value of each correct answer as a percentage of the maximum grade value that you set, and place that score in the gradebook for each student. For example, if there are four questions in the video quiz, and the maximum grade value is set to 100 points, then each correct response will be worth 25 points. Follow these steps to add a graded video quiz to your course:

  1. Navigate to your course home page and click the “Turn editing on” button
  2. Click the “Add an activity or resource” link from within a topic section in your course
  3. From the Activity Chooser, select the Video Quiz activity
  4. Click the Select Content button, and then click the Select button to choose a video quiz from your repository
  5. If necessary, edit the “Activity name”
  6. In the Grade settings group, set a “Maximum grade” value
  7. Click the Save and Display button

video quiz icon graded

video quiz activity edit settings page

NOTE: There are a number of uncommon settings on the video quiz “edit settings” page (like the Privacy settings), but they can be ignored and left in their default state. The plug-in is configured to properly calibrate these settings after you save the activity. Other settings that are common to all activities, like Restrict Access and Activity Completion, can be adjusted by the course editor as needed.

Accessing Analytics

The media owner of a video quiz can view analytics that include number of plays, average view time, average scores on the quiz, individual scores, and more.

  1. Log in to the CLE (
  2. Click your profile menu in top-right corner of the page, and select My Media
  3. Locate the video quiz in your repository, and click its title
  4. From the Actions menu, select Analytics
  5. The Dashboard tab will provide a list of general metrics for the video
  6. The Quiz Questions and Quiz Users tabs will provide metrics specific to the quiz questions and student responses
  7. To download analytics data to a spreadsheet, use the “Export to CSV” button provided

video quiz analytics

Adding Collaborators

If you wish to allow other users to edit, publish, and view analytics of a video quiz that you created, you will need to add “Media Collaborators.” To do this, open the video from your My Media repository, open the Collaboration tab, and click the Add Collaborator button.

video add collaborator button

NOTE: If you are a system administrator, and you are adding video quizzes to CLE courses via the embed code method from the Kaltura Management Console, user-specific analytics will not be available.

The following tips will help you use the video quiz tool efficiently, and effectively:

  1. The video quiz is a great way for students to interact with video content and to encourage them to test their knowledge in preparation for graded assessments. If you do not wish to link the video quiz to the course gradebook, then remember to add it to your course as a media resource, not as a video quiz activity.
  2. Do not use the video quiz activity for high-stakes quizzing. Instead, use the standard CLE Quiz activity.
  3. Place a final question close to the end of the video to encourage viewers to watch the entire video. Otherwise, they could skip-out early! The Reflection Point question type is a good option, if you don’t want to require a response from the viewer.
  4. If want to ask general questions that don’t have a right or wrong answer, like “Did this video help you understand the topic,” then you will need to share the video as a non-graded “media resource.” Also, you would want to select the “Do not show scores” option in the quiz editor.
  5. Unfortunately, there is no way (yet) to clear quiz responses once the viewers have attempted the video quiz. If you need to start fresh, you will need to duplicate the video quiz in your My Media repository, and then publish the new version to your course.
  6. Click here for additional best practices from the vendor’s website.
  7. Click here for more information about creating and editing quizzes from the vendor’s website.

Moodle Mobile App

moodle mobile app iconThe CLE is accessible via the Moodle mobile app. One of the advantages of using the mobile app is that users can view course activities and download materials for offline use. This allows students to download lecture notes at home and then read them when they are on the go without using their mobile data or WIFI.

The app also sends push notifications if enabled in the settings. This means your students can receive Forum post notifications on their smartphones! Click the tabs above for information on how to download the app and how to use it.

The Moodle Mobile app is available for free from Google Play and the Apple Store. To get started with the mobile app, follow the simple steps below:

  1. Download the app from App Store (iOS) or Google Play (Android)
  2. Launch the app and enter on the Connect to Moodle screen,then hit connect.
  3. You’ll be prompted to enter your MyAccess login and password
  4. The CLE dashboard will open to reveal your courses.  Moodle App Homepage

Desktop App

There is also a Moodle Desktop app available, which can be used to access courses on desktop or tablets. The Desktop App works just like the Moodle Mobile so you can experience all the same functionalities. Moodle Desktop is also provides a great option  for viewing your courses as they would be seen by students. The Desktop Moodle app can be downloaded here:

Access Your Course
Accessing your CLE Courses on the Moodle Mobile App is easy. Once you log on to Mobile App, enter your MyAccess Log in and Password, and your dashboard will become available. Click on any of the course titles to access a course.

Moodle App Dashboard

Once you click on a course title, the course overview page will appear. Click on section titles to view section resources and activities. The Redirect icons next to activities indicate that the item is not supported on Moodle Mobile, click the icon to open the activity in a browser. The Could icon indicates that the activity can be downloaded for offline viewing.


mobile app navigation

Mobile Notifications Settings

The mobile app has push notifications which are displayed just like most apps. Follow the steps below to set Notification preferences.Restrict Access to Activities on the Mobile App

Due to the various types of network connections wifi capabilities, we don’t recommend using the mobile app for advanced tasks such as high stakes quizzes and interactive modules. You have the option of preventing students from accessing certain activities or resources in the mobile app by using restrict access.  To use the restrict access feature:

  1. Log on the CLE Course you would like to edit and turn editing on.
  2. Navigate to the activity you would like to edit>edit settings (located to the right of the activity).
  3. Scroll down to restrict access section and click the restrict access button.
  4. Click mobile app to prevent students from accessing activities in the mobile app.
  5. Set restrictions and click save, scroll to the bottom of the screen when done.

Mobile app restrictions

Download resources and activities

Click the cloud icon to download resources or activities. To access the materials when you are offline, just log into the course and click the activity or resource to access it.

mobile app cloud icon


Once you have finished viewing your downloaded resources, you can clear your space usage.

To clear your space usage:

  1. Click the home icon.
  2. Click App settings.
  3. Click Space usage.
  4. Click the trash icon to clear space usage.

space usage instructions




Camtasia/Powerpoint Recording


Camtasia is a screen recording + video editing software. This document provides step-by-step instructions on how to record narrated Powerpoint presentation with Camtasia using the PC station at e-learning studio (CL-245) inside Tech Commons in the Library.

Your Workstation

Make sure the both displays are on. You will be opening your Powerpoint presentation on Presenter View. Display 1 shows the Notes section of the presentation, which you will be reading your script off of, and Display 2 shows the actual slides that are going to be recorded. Come find one of the Learning Tech Specialists at CL-243 if you need assistance.


1. Start Camtasia by double-clicking the icon on Desktop
2. Click New Recording

3. Camtasia Recorder will pop up

  • Click the down arrow next to the microphone icon and make sure Yeti microphone is selected
  • Turn on the camera by clicking the Camera icon if you’d like to record yourself alongside the presentation slides (What does it look like?)
  • Click Full screen in the Select area—Either Display 1 or Display 2 will be enclosed with a green, dotted line which indicates the recording area. If Display 1 is selected, grab the green line and move it to Display 2, then click the Full screen icon again to make sure the whole screen is selected.

4. Open your Powerpoint presentation. Camtasia add-in tutorial will pop up. Close it to go back to your presentation.

5. With your presentation open, click the Slide show icon to go full screen.

6. You will be reading your notes on Display 1 and recording Display 2. (How do I navigate on Presenter View?)
Click Rec button to start recording once you are ready. A countdown window will pop up on Display 2. You have 3 seconds before recording begins.

7. Start recording. Click the Pause button to pause the recording. Click Resume when you are ready to start recording again. Click Stop to finish recording.

Saving and Exporting

Once you have stopped recording, Camtasia will automatically open the editing screen and your recording will appear in the timeline. Go to File > Save to save the project on the Desktop, then preview and edit the recording as necessary. Please watch the video tutorial on Camtasia’s product site to learn how to edit your recording. If Camtasia Updater pops up, close it.

If you are done and ready to export your recording as a sharable video (.mp4), please proceed to Export as Sharable Video section.
If you need to save the project to continue editing in the future, please proceed to Save Project for Future Editing section.


Export as Shareable Video

1.Go to Share > Local File in the upper left corner.

2. Select MP4 Only (Up to 1080p) then click Next.

3. Name the project, select the location to save (Desktop is recommended), and click Finish. Rendering will begin automatically.

4. Rendering may take as long as the actual length of the recording.


5. A window will pop up when the rendering is done. Make sure you save all the files you need to your own storage space (UCSF Box, external hard drive, USB etc.). Files saved to a shared computer such as this one (PC, CL 245) are automatically deleted forever after shutdown or reboot. *We have external hard drives you can check out at the front desk.

Save Project for Future Edting

  1. Go to File > Export as Zip in the upper left corner
  2. Choose the location and save. (Click the folder icon to change save location. Desktop is recommended.)
  3. The zip file consists of all the media files and the Camtasia project file (.tscproj). Save this .zip file to your storage space for the future editing. Make sure you save all the files you need to your own storage space (UCSF Box, external hard drive, USB etc.). Files saved to a shared computer such as this one (PC, CL 245) are automatically deleted forever after shutdown or reboot. *We have external hard drives you can check out at the front desk.
  4. When you edit the project again, unzip the file on Desktop and open the Camtasia project file (.tscproj) in the folder.

Uploading to CLE

  1. Navigate to your CLE course
  2. Click turn editing on in the upper right corner of the course page, then navigate to the section you’d like to add your video to.
  3. Click Add activity or resource at the bottom of the section
  4. Select Media Resource> click Add
  5. Name the video and fill out the description field as necessary
  6. Click Add Media
  7. Media plug-in window will pop up. Click Add New in the upper right corner, then select Media Upload.
  8. Click Choose a file to upload, then select a file from your computer
  9. File upload is completed when the progress bar turns green.Click Back to Browse and Embed at the bottom of the page.
  10. You will see the list of all the media you have on this page. Navigate to the file you have just uploaded and click the down arrow in the Select button, then choose the player size from the menu (Large/Medium/Small).
  11. You will be directed back to the Adding New Media Resource page. Click Save and return to course or Save and displayNote: Don’t panic when you see the error message, “No source video was found – Entry in process”. This means the system is still processing the video but will be ready in a few minutes.

Custom Certificate

Certificate icon

The Custom Certificate activity creates PDF certificates for students of the course and is completely customizable. You can add borders, images, dates, and show grade and course specific information. Configure the activity to generate a certificate based on the number of minutes spent in the CLE course, the total grade for the course or a specific activity.

By default students can receive a certificate after it has been added to a course and the instructions in the following tabs outline using Restrict Access to require that students receive a minimum grade on a specific activity, the entire course, or spend a minimum amount of time in the course.

Use Cases: Show completion of an assignment, activity, or course.

Resources: Click the appropriate tabs above and buttons below to learn more about different components of the Certificate activity.

Moodle Doc

Add a custom certificate to a course

  1. Log on to your CLE (
  2. Go to the CLE course where you would like to add the certificate.
  3. From the Administration block or from the top-right of the CLE, select Turn editing on.
  4. Inside the section where the certificate should be displayed, click the Add an activity or resource.
  5. From the list of Activities, select the Certificate activity, then scroll to the bottom of the window and click Add. This will take you to your new certificate settings page.
  6. Enter the following information on the Add a new Custom Certificate page:Certificate Name- This is the text that will appear on the CLE course page. Description- Any text, images, videos or hyperlinks will display here after a student clicks the certificate link on the main course page. This is a good place to put requirements and instructions for receiving a certificate. Email Students-if set this will email the students a copy of the certificate when it becomes available. Email teachers-If set this will email the teachers a copy of the certificate when it becomes available. Allow anyone to verify a certificate-This setting enables anyone with the certificate verification link (including users not logged in) to verify a certificate. Required minutes in a course-Enter the minimum amount of time, in minutes, that a student must be logged into the course before they will be able to receive the certificate. Set protection-click the actions you wish to prevent users from performing on this certificate. Common Module Settings Configure Groups and Groupings as well as visibility settings. Restrict Access: If you require that students complete the course or individual activity with a minimum grade before receiving a certificate, use Restrict Access to prevent student from receiving the certificate before competing the required work. Access to the certificate can be restricted to any one, or combination of the following settings: Time: Access from/to dates determine when students can access the activity via a link on the course page. Grade Condition: This setting determines any grade conditions which must be met in order to access the activity. Multiple grade conditions may be set if desired. If so, the activity will only allow access when ALL grade conditions are met. User Field: You can restrict access based on any field from the users profile.

Edit a Custom certificate

Once you have added a certificate to your course you have the option to create a custom certificate by adding elements (i.e. background image, student name, title) that will be displayed on your certificate. To edit your custom certificate:

  1. Click and open the Custom certificate that you added to your course.
  2. From the administration block, click edit custom certificate.
  3. Edit the name, height, and width of your certificate.
  4. Select the elements to add to your certificate from the drop down box and click the Add element.
    • Background Image – Provide a background image for the certificate.
    • Border – A simple border for the certificate, you can define the color and width of the border.
    • Category Name – Will print the course category
    • Code – Will print a random 10 digit code on the certificate for better tracking and verification.
    • Course Name – Will print the course name
    • Date – Will print the date on the certificate. You can choose to print the course start date, course end date, issued date, completion date or any specific activity completion date.
    • Digital Signature – Add a digital signature of the person issuing the certificate.
    • Grade – Will print the grades obtained in the course.
    • Grade Item Name – Will print the name of the activity for which the student has been assessed.
    • Image – Upload and add an image to the certificate.
    • Student Name – Will print the students name
    • Teacher Name – Will print the teacher name
    • Text – Enter any custom text
    • User Field – Will print the selected user profile field.
    • User Picture – Will print the user profile picture on the certificate.

You can also choose to load a template (see instructions in the load template section below).
Edit Certificate5.  When you add an element, a formatting window will open allowing you to edit the font, color and position of the element. Click Save changes when done. Edit element
*On the edit page you will start to see a list of the elements that have already added to the certificate. You can edit, delete, and move these elements. The order of these elements determine how they are arranged on the PDF. So, if you plan to add a background image, you should add it first so that subsequent elements are placed in front of the image.

6. Click Save changes when done.

Reposition elements
When editing a custom certificate, under the list of elements there is a Reposition elements link that will take you to a page where you can preview the certificate and drag and drop the elements. While on the reposition elements page you can also double click on elements to bring up the edit element dialogue box, that will allow you to edit its properties without having to go back to the edit custom certificate page.reposition link


Load Template

The Learning Tech Group has created a certificate template for you, the template can be used as is or you can load it and then make edits to it. To load a template, take the following steps:

  1. Click and open the custom certificate activity that you added to your course.
  2. On the administration block and click edit custom certificate.
  3. The edit custom certificate window will open.
  4. Scroll down to the Load Template section and select Certificate Template and click Load.Load Template

Once you click load, the elements will automatically populate for your certificate. Click the Resposition elements link to view and edit.

Delete Issued Certificates

Issued certificates can be deleted by taking the following steps:

  1. Click and open the cerficate activity that you added to your course.
  2. Click the view issued certificates link on the right side of the page.
  3. Once on the issued certificates page, click the X on the far right to delete the student’s certificate.

Recycle Bin

recycle bin graphicWe are all familiar with the concept of a recycle bin when managing and deleting files on our computer’s desktop. We can safely send files to the trash bin without giving it a second thought, because those items are instantly recoverable. With the update to Moodle 3.2, that functionality is now available to course editors within every CLE course!

By default, course editors will not see the recycle bin, but shortly after a resource or activity is deleted, the recycle bin icon will appear in the Administration block. From there, you can recover items for up to 14 days after they were deleted from the course home page.

Deleting an item

To delete, or send an item to the recycle bin:

  1. Navigate to your course home page, and click the Turn editing on button.
  2. Locate the item you wish to remove, and click its corresponding Edit link, and choose Delete from the menu.
  3. From the Confirm dialog box, click the Yes button.
  4. After a few moments, refresh your browser. The Recycle bin icon will appear near the bottom of the Administration block.

deleting an item and recycle bin



To recover, or move an item from the recycle bin back to the course home page:

  1. From the Administration block, click the Recycle bin icon (only visible if something has been recently deleted, and after you have refreshed the page).
  2. Locate the item, and click its corresponding Restore icon.
  3. You will see a confirmation banner appear at the top of the Recycle bin. Return to your course home page, and the item will be in its original location.

inside the recycle bin


Permanently deleting

To permanently delete an item from your course:

  1. From the Administration block, click the Recycle bin icon (only visible if something has been recently deleted, and after you have refreshed the page).
  2. Locate the item, and click its corresponding Delete icon.
  3. From the Confirm dialog box, click the Yes button.

delete confirmation dialog

NOTE: If you delete something from within the recycle bin, you are permanently deleting that item, and there is no undo option!


Please make note of the following tips about the recycle bin:

Recovery time allotment: You have 28 days to recover any item sent to the recycle bin. After that, it will be automatically and permanently deleted from the CLE.

Hiding instead of deleting: If you’re not sure about removing something from a course, and you are worried about the 14 day time limit for items in the bin, we recommend leaving the item on the course home page, and simply hiding it from students, until you are sure.

Deleting whole sections: You can now delete entire sections. However, section headers DO NOT get sent to the recycle bin. Activities and resources with the section will end up in the recycle bin, but anything typed or embedded into the section header is lost as soon as you delete it. For this reason, we recommend using the Label resource for adding descriptive information to the course home page, because labels are recoverable when deleted, and they can be freely moved within the center column of the course.

Deleting elements from activities (but not the whole activity): If you delete just a single piece of an activity (for example, a forum post, or a chapter from a book activity), it will NOT appear in the Recycle Bin and cannot be recovered. Only whole resources or activities are protected by the Recycle Bin functionality!

One bin per course: There is only one recycle bin per course, and it is shared by all course editors.

Students: Students cannot delete activities or resources from a course, and will never see the recycle bin.

Delays and refreshing the page: After deleting an item, the recycle bin will not appear until you refresh the page. It can take about 30 seconds, or more, for the bin to appear, especially if the deleted item was large or complex, like a quiz, or a page with embedded media.

Category level bin: If you are a category manager, and have the ability to create and delete entire courses, you’ll be glad to know that the recycle bin will appear on the course category page as well. This means you can recover entire courses that were accidentally deleted, with just a few clicks!

More info:

If you have any questions about this feature, or notice something missing in your course that does not appear in the recycle bin, please contact us ASAP!

Portfolio Activity

Portfolio Activity


The Portfolio activity allows students to create an online portfolio inside a CLE course, which can contain multiple pages and sections. The instructors can create the structure for the students’ work with a series of chapters and sub-chapters, similar to how the Book resource works, and then students add their own posts based on this structure.

Posts can be commented on and graded by the instructor, and students also have the option to share sections of their portfolio with all course participants, instead of just the instructor.

Use Cases: Reflections, Journaling.

Instructor Workflow

As the instructor, you will add the Portfolio activity to your course home page, and you have the option of setting the page structure that students will follow.

Setting up activity

  1. Navigate to your course home page and click the “Turn editing on” button.
  2. Click the “Add activity or resource” link.
  3. Select Portfolio from the list, and click the Add button.
  4. Name the activity, adjust settings as necessary, and then click the “Save and display” button.
  5. Click the “View/Edit portfolio template” button.
  6. Click the cog icon in the Table of Contents block.
    Table of Contents
  7. Edit the Chapter title and add Content (description, or instructions for the chapter).
  8. Optional: Click the red + in the TOC block to add more Chapters/Sub-chapters.

Note: You can allow students to add their own chapters to their Portfolios, but if you want them to follow a preset structure or “template,” create that structure before revealing the activity to students. Editing the template after students have begun contributing may produce unexpected results.

Editing chapter titles and descriptions

  1. Navigate to the Portfolio activity.
  2. Click the “View/Edit template” button.
  3. Click the “Turn editing on” link in the Administration block.
    turn editing on
  4. In the Table of Contents block, click the cog icon associated with the chapter you’d like to edit, and make the desired changes.

Feedback and Grading

  1. Navigate to the Portfolio activity.
  2. Click the “Submitted portfolios” link.
  3. To view and comment on specific student’s entry, click the View link from the View Portfolio column.
  4. Or, to grade provide an overall grade to each student, click the Grade link from the View Portfolio column.

Note: The grading process for the Portfolio activity is very simple; the instructor provide just one, single grade for each student’s entire portfolio, no matter how many pages or sections they have within their portfolio. If you need a more complex grading scheme, try the OU Blog or Forum activities.

Student Workflow

The student experience may vary slightly, depending on how the Portfolio was set up initially by the instructor, but the process to add content is familiar, and they can even comment on their own posts, or share individual posts with all of their classmates.

Submitting a new post

  1. Navigate to the Portfolio activity.
  2. Click the Start Contributing button.
  3. Click the Add Contribution button.
  4. Name and populate the post (add text, tables, embed video, etc.), then click the Update Contribution button.

Editing a post

  1. Navigate to the Portfolio activity.
  2. Click the Continue Contributing button.
  3. Navigate to an existing entry and click the cog icon.
  4. Make changes, then click the Update Contribution button.
  5. The edited entry will move up to the top of the list.

Hiding and sharing posts

By default, student posts are only visible to the instructor. Students can hide the post while editing, and also share with everyone in the course.

  • To change the visibility of your post to your instructor
    Navigate to your post and click the eyeball icon (show/hide).
    Eyeball icon
  • To share your post with everyone else in the course
    Navigate to your post and click the share icon (share/un-share).
    Share icon
  • To view the posts shared by your classmates
    Click the “Show other students’ contributions” button from your contribution page.
    Show Other Students Contributions

Activity Completion Tracking

activity completion iconActivity Completion within a CLE course allows both faculty and students to track progress through course content. Each activity and resource within the course can be set to track completion status. When activity completion is enabled in your course, a check box appears for each activity listed on the course home page. When students complete an activity or resource according to the criteria set up by the instructor, the check box will be checked to give a visual representation that the activity is complete. The criterion might be viewing a resource, receiving a certain score, or the student may be required to manually mark an item as complete.

Why use Activity completion?

  • If this feature is enabled, it is a helpful way for students to be able to track their progress in a course. The student has an easy to see checklist of what they have done so far.
  • It can also be linked to Course completion in order to allow both students and teachers to watch progress through a course. As each activity is checked off as “complete”, the student moves further towards final completion of the course.
  • It can also be linked to Conditional activities in order to allow the teacher to set criteria upon which a student is allowed to progress through a course and access materials.

Resources: Click the appropriate tabs above to learn more about activity completion tracking.

Activity Completion TrackingActivity Completion is only available if you enable completion tracking in the course settings. Once enabled, you can apply it to each individual activity or resource and specify the completion requirement.

Please note: After turning on Completion Tracking for a course, any new resource or activities you add to the course will default to have completion tracking turned on. It is good practice to check the completion tracking settings for each new item as you add it to the course.

To enable completion tracking in your CLE course:

  1. Log in to the CLE (
  2. Go to the CLE course where you would like to add activity completion.
  3. To access the CLE course settings, locate the Administration block in the course and click the Edit Settings link.
    Administration block edit settings
  4. On the settings page, scroll down to the Completion tracking section and click the title to expand and reveal its options.
  5. To turn completion tracking on, select ‘Yes‘ from the Enable completion tracking drop down menu.
  6. Click save changes.

Enable Completion Tracking


Depending on the type of activity, there can be different completion requirements. For example, a Page might have the requirement to require view; a Quiz might have the requirement to require grade while a Forum might have the requirement to require posts/discussions/replies.

To access these settings, follow these steps:

  1. Log in to the CLE (
  2. Go to the CLE course where you would like to add activity completion.
  3. Click Turn editing on.
  4. Editing icons will now appear to the right of each activity.
  5. Click Edit and select the Edit settings () icon for the activity you wish to turn on completion tracking for.
  6. Scroll down to the Activity completion section. Click on the title to reveal its options.

Using activity completion

There are three options for tracking progress:

  • Do not indicate activity completion (none): the current default setting
  • Students can manually mark the activity as completed (Student controlled): each item will have a check box the student can use to track their own progress
  • Show activity as completed when conditions are met (Automatic tracking based on progress): the faculty sets the criteria for completion

If the automatic tracking is used, there are several options for completion based on the resource or activity. For example, if automatic tracking is used on a discussion forum, activity completion might be satisfied once the student creates their initial post and replies to at least two other students.

If Activity Completion is used within the course, a report is available for faculty to help track progress. This report displays the individual student and their progress checks for each activity and/or resource tracked.

To view the Activity Completion Report:

  1. Navigate to the Administration block.
  2. Go to Course administration>Reports > Activity completion.

activity completion report