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Multimedia Workstations

Tech Commons’ multimedia workstations (PC and Mac) are available on the 2nd floor of the UCSF Library (CL-240) and in the eLearning Studio (CL-245). Multimedia workstations are available anytime the Library is open and require users to log in with a UCSF Active Directory account. Tech Commons workstations are not available for use by the general public.

Before reserving a workstation, please review our Policies page for detailed information on multimedia workstations.

Reserve a Workstation


Software and Hardware Available in Tech Commons

Use multimedia workstations to:

  • Edit and compress video using Final Cut Pro or iMovie
  • Create interactive eLearning content with Articulate Studio
  • Create multi-touch books with iBooks Author
  • Create screencasts similar to those seen on the Khan Academy using Camtasia
  • Digitize analog content from a variety of source materials including VHS, DVD, or miniDV
  • Scan slides or film in high resolution

Click the tabs above to view software and hardware available in the Tech Commons.


Tech Commons CL-240

In addition to standard web and productivity software, multimedia workstations include a wide range of multimedia editing applications. Click the tabs above to view a complete listing of software/hardware available or view the images below for a summary.


workstation summaryclick image to enlarge

Tech Commons CL-245 (eLearning Studio)

If you are looking for a quiet place to record and build learning modules, check out the eLearning Studio (CL-245) in the UCSF Tech Commons. This room is appropriate for projects that cannot be completed using public workstations, such as recording narration, working with protected health information, or collaborating with a group on a video or audio project.

elearning studioclick image to enlarge

Reserve the eLearning Studio today as the room is in high demand and read more about the eLearning Studio on the Convergence blog.

Hardware Available

Certain multimedia workstations include a number of hardware peripherals. See below for a complete listing of hardware available on the multimedia workstations in CL240 and CL245.

  • Cassette Player (available in CL-245)
  • Microphone (available in CL-245)
  • Large Format Scanner (available at workstation #6)
  • Photo Scanner (available at workstations 2, 3, 4, 5)
  • DVD/VHS Players (available at workstation #1 and CL-245)
  • miniDV Deck (available at workstation #1 and CL-245)
  • Playback Monitor (available at workstation #1 and CL-245)


Important Workstation Information

 

workstation

 

Important Back Up Information

All files on workstations are deleted every night and upon log out. Files cannot be stored on the workstations. Users are strongly encouraged to use an external hard drive to save their working files.

The workstations are not backed up and the Library is not responsible for any data loss due to equipment failures. Additionally, projects that contain sensitive information such as protected health information (PHI) should not be stored on the multimedia workstations.

noun_project_1565-01

Multimedia Help

Learning Tech Specialists are available to provide assistance with the multimedia workstations during business hours (8:30am – 5pm, M-F). To ensure staff availability for support lasting longer than 30 minutes, please contact the Learning Tech Support in advance to schedule an appointment or attend a Tech Clinic.

Need a quick answer to your multimedia question? It is most likely in the Learning Tech Knowledge Base.

 


 

Active Learning in Progress!

 

CL-240 in the Tech Commons is an Active Learning area. Feel free to engage in collaborative activity with moderate talking and noise while using the multimedia workstations.

For information and directions to individual study, group study, collaborative projects, technology assistance, research consultations, service desk transactions and social interactions on UCSF News.

 

 


 

Camtasia Powerpoint Recording

Overview

Camtasia is a screen recording + video editing software. This document provides step-by-step instructions on how to record narrated Powerpoint presentation with Camtasia using the PC station at e-learning studio (CL-245) inside Tech Commons in the Library.

Your Workstation

Make sure the both displays are on. You will be opening your Powerpoint presentation on Presenter View. Display 1 shows the Notes section of the presentation, which you will be reading your script off of, and Display 2 shows the actual slides that are going to be recorded. Come find one of the Learning Tech Specialists at CL-243 if you need assistance.

 

Before Recording

1. Save your Powerpoint file on Desktop
2. Start Camtasia by double-clicking the icon on Desktop

3. A tutorial will automatically begin. Close Camtasia by clicking the “x” in the top right corner.

 

Recording

1. Start Camtasia by double-clicking the icon on Desktop
2. Click New Recording

3. Camtasia Recorder will pop up

  • Click the down arrow next to the microphone icon and make sure Yeti microphone is selected
  • Turn on the camera by clicking the Camera icon if you’d like to record yourself alongside the presentation slides (What does it look like?)
  • Click Full screen in the Select area—Either Display 1 or Display 2 will be enclosed with a green, dotted line which indicates the recording area. If Display 1 is selected, grab the green line and move it to Display 2, then click the Full screen icon again to make sure the whole screen is selected.


4. Open your Powerpoint presentation. Camtasia add-in tutorial will pop up. Close it to go back to your presentation.

5. With your presentation opened, click the Slide show icon to go full screen.

6. You will be reading your notes on Display 1 and recording Display 2. (How do I navigate on Presenter View?)
Click Rec button to start recording once you are ready. A countdown window will pop up on Display 2. You have 3 seconds before recording begins.

7. Start recording. Click the Pause button to pause the recording. Click Resume when you are ready to start recording again. Click Stop to finish recording.

 

Saving and sharing

1. Your recording will automatically appear in the timeline. Preview and edit as necessary. Please watch the video tutorial on Camtasia’s product site to learn how to edit your recording. If Camtasia Updater pops up, close it.

2. Once you are done with the editing, save the project by clicking File > Save in the upper left corner. Keep this project file (.tscproj) if you’d like to continue editing this recording in the future. Note: .tscproj files can only be opened by Camtasia and are not sharable videos.

Now the project file is saved, the next step is to render the video to make a shareable video file. Camtasia offers several different options but this document focuses on MP4 file format.

3. Go to Share > Local File in the upper left corner.

4. Select MP4 Only (Up to 1080p) then click Next.

5. Name the project, select the location to save, and click Finish. Rendering will begin automatically.

6. Rendering may take as long as the actual length of the recording. Go make yourself a sandwich, eat it, take a nap and it will be done by the time you come back!

 

7. A window will pop up when the rendering is done. Make sure you save all the files you need to your own storage space (UCSF Box, external hard drive, USB etc.). Files saved to a shared computer such as this one (PC, CL 245) are automatically deleted forever when you log out. *We have external hard drives you can check out at the front desk.

 

 

How to Reserve Equipment

Equipment database home pageThe Library Tech Commons equipment for loan service offers a comprehensive collection of video and audio equipment for a variety of media production needs. This is a free service available to UCSF students, staff and faculty. All items are loaned from the Tech Commons Help Desk, in room CL240 of the Parnassus Library from 8am-6pm, M-F. To place a reservation, follow the steps provided on the Instructions tab. Our online calendar allows you to view available time slots and reserve equipment without contacting Tech Commons staff.

The details view of each device on the online calendar provides helpful information and links to help documentation. If you would like additional help, please contact us prior to your visit to CL240 and we can schedule a consultation.

To access our online reservation calendar, navigate to tiny.ucsf.edu/equiploan

To place a reservation, follow the steps demonstrated in the video.

  1. Visit tiny.ucsf.edu/equiploan
  2. Click to select a device.
  3. Click to select a start time (available time blocks are green).
  4. Select a return date.
  5. Click the Add to Cart button to continue browsing for additional devices, or click the Add to Cart and Checkout button to finalize your reservation.
  6. You will be prompted to log in to MyAccess, if you have not already done so.
  7. Review the reservation policies.
  8. Provide your contact information and a short description of your project.
  9. Click the Submit My Booking button.

Canceling a reservation: After you submit your reservation, you will receive an email notification with the details. There is a cancellation link in the body of that email.

Changing a reservation: Unfortunately, there is no way (yet!) for you to change the items or dates/times of a reservation once it has been submitted. You can either cancel your reservation and create a new one, or contact a Tech Commons staff member, and we can make the changes on your behalf.

Our equipment is available free of charge to UCSF students, faculty and staff, with respect to the following policies:

General – Devices may only be used for UCSF-related projects, and cannot be used in weather conditions or environments that could potentially damage the equipment.

Check-Out and Return – Equipment may only be checked out by the user who originally made the reservation. All items in the kit will be inventoried and missing items will be noted. Check-outs can only occur during our normal hours of operation, in CL240, by Tech Commons staff. Returns can be dropped off by any user, including colleagues of the user who originally made the reservation. However, the user who originally made the reservation will be held responsible for any items that are damaged or lost.

Damaged/Lost Equipment – Users are responsible for replacing any items that are lost or damaged. Replaced items must be delivered to CL240 within 14 days of when they are discovered lost or damaged. Failure to do so will resort in a report being sent to the user’s department or manager, and additional action may be taken as necessary. Make sure that any missing items are noted during check-out, or else you could be held responsible!

Demos and File Transfer Assistance – A basic demonstration of the equipment’s functions can be provided upon request. If you are new to media production and would like a more detailed demonstration, or if you need assistance transferring recorded data to your external hard drive, please schedule time with our staff prior to your arrival.

Late Returns – If you are unable to return equipment by your schedule time, please call us ASAP (476-9426 or 476-4309) so that we can adjust other reservations as necessary. Repeat offenders will be denied service.

Time limits – To ensure that everyone has a chance to use our equipment, the following time limits apply:

    • 4 Days – video cameras, tripods, lights, audio recorders, microphones, backdrops
    • 7 Days – Articulate laptop
    • 14 Days – external hard drives (for multimedia projects only)

Lease Agreement – When you complete the online reservation process, you will be have the opportunity to review these policies. By completing your reservation, you agree to follow these policies.

Use Video or Audio in a Quiz

multimediaWant to add video or audio multimedia to a quiz question? Use the Media@UCSF plug-in to add multimedia content to any CLE question-type in a way that is accessible for students using different computers, browsers, and operating systems.

Just make sure to preview the question before students attempt the quiz to confirm the media plays as expected!

 

To add a video or audio file to use in a CLE quiz, first create a question.

The Label Resource

Use cases: improving the user interface and design of the course, adding whitespace, adding navigation markers, adding multimedia

A label serves as a spacer on a Moodle course page. It can be used to add text, images, multimedia, or code in between other resources in the different sections. It is a very versatile resource and can help to improve the appearance of a course if used thoughtfully. Banners or descriptions may be added to labels to distinguish between and highlight different areas. Over-use of multimedia (sound, video) in labels can slow down the loading of a course page

Link to Moodle Documentation

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Articulate Quizmaker and Engage

Articulate allows you to add quiz elements with Quizmaker and interactions with Engage to transform your PowerPoint slides into more engaging learner experiences. Both applications can be seamlessly added to your course with ease.

Articulate engage

 

Articulate Quizmaker

Resources: Click the tabs above to learn more.

 

 

Articulate Quizmaker

Use Quizmaker to create quizzes, surveys, and other assessments, including drag-and-drop questions. Click the links below to learn how to create a quiz and see examples of the question types available below.

Beginning a New Quiz

Working with the Question Editor


Graded Question Types

graded

Freeform (drag and drop) Question Types

freeform


Survey Question Types

survey

Articulate Engage Interaction

Capture learners attention with 20 different media-rich interactions. Build them in Articulate Engage by filling out a form, then add them to your Presenter courses as slides. Click the links below to learn how to add a new interaction and adjust the interaction properties. See examples of the interaction types and uses cases below.

Beginning a New Interaction

Adjusting Interaction Properties

Engage Interaction types

interactions

Interaction types and use cases

The Accordion interaction lets learners explore a group of related items in a horizontal layout.

  • Walk through a list of related concepts
  • Identify members of a group
  • Compare several objects

accordion

The Bulletin Board interaction lets learners explore a series of items in a freeform manner.

  • Make announcements
  • Provide instructions or reminders
  • Establish the details of a scenario

bulletin

The Checklist interaction lets learners explore a list of related items.

  • Walk through a list of related concepts
  • Provide instructions or reminders
  • Identify a to-do list

checklist

The Circle Diagram interaction lets learners examine the relationship of items in a circular hierarchy.

  • Show related items within a hierarchy
  • Organize concepts into segments and layers
  • Graphically depict a philosophy or approach

circle

The Conversation interaction lets learners step through a social media dialog.

  • Set up a scenario
  • Critique an interview
  • Teach interpersonal skills

conversation

The FAQ interaction allows users to find the answers to frequently asked questions.

  • Answer commonly asked questions
  • Let learners search for solutions to problems
  • Review subject matter in a question-and-answer format

faq

The Folders interaction lets learners explore the contents of a series of folders.

  • Walk through a list of related concepts
  • Identify members of a group
  • Compare several objects

folder

The Glossary interaction lets learners reveal definitions of words, terms, and phrases.

  • Define commonly used terms
  • Explain technical acronyms
  • Provide understanding of cultural phrases

glossary

The Guided Image interaction lets learners examine important parts of an image or diagram.

  • Step through details of an image
  • Explain significant parts of a graphic
  • Describe the steps in a process

guided image

The Image Zoom interaction lets learners zoom into important parts of an image or diagram.

  • Step through details of an image
  • Explain significant parts of a graphic
  • Describe the steps in a process

image zoom

The Labeled Graphic interaction lets learners identify the key elements of an image.

  • Highlight details of an image
  • Call out relevant parts of a graphic
  • Explain features of a software screenshot

labeled graphic

The Labeled Panel interaction lets learners identify the key elements of an image.

  • Highlight details of an image
  • Call out relevant parts of a graphic
  • Explain features of a software screenshot

labeled panel

The Media Panel interaction lets learners explore a series of related images, videos, and Flash files.

  • Explain a process with images and videos
  • Walk through screenshots of a software application
  • Create a multimedia tour from photographs and videos

media panel

The Media Tour interaction lets learners step through a series of related images, videos, and Flash files.

  • Explain a process with images and videos
  • Walk through screenshots of a software application
  • Create a multimedia tour from photographs and videos

media tour

The Process interaction lets learners discover the steps of a linear process.

  • Illustrate the steps of a process
  • Walk through a series of related items
  • Explain a workflow or procedure

proces

The Pyramid interaction lets learners explore a hierarchical relationship of concepts.

  • Show relationships within a hierarchy
  • Compare levels of importance in related concepts
  • Detail steps in a process or methodology

pyramid

The Quick Choice interaction lets learners find information through self-directed discovery.

  • Teach interpersonal skills
  • Differentiate true and false information about a subject
  • Test knowledge of a subject in an ungraded format

quick choice

The Tabbed Image interaction lets learners explore a series of items related to an image or diagram.

  • Walk through a list of related concepts
  • Explain significant parts of a graphic
  • Identify members of a group

tabbed image

The Tabs interaction lets learners explore a group of related items.

  • Walk through a list of related concepts
  • Identify members of a group
  • Compare several objects

tabs

The Timeline interaction lets learners discover the events on a timeline.

  • Walk through a series of periods and events
  • Highlight key milestones in a schedule
  • Explain the steps in a sequence

timeline

CLE Overview

cle imageThe UCSF Collaborative Learning Environment (CLE) serves as UCSF’s space for online learning and collaboration activities, and is used by thousands of indivduals each month. The CLE is powered by Moodle, a well-known open source learning management system and integrates with complementary systems, including Media@UCSF, ilios, and Class Capture.

The Learning Tech Group provides support and training for the CLE and work closely with the development teams to keep the systems updated and running smoothly.

Click the Help & Support tab above for detailed information about CLE support and training resources or click the CLE FAQ tab for quick answers to frequently asked questions.

Below are a number of support resources and training opportunities for using the UCSF Collaborative Learning Environment (CLE) provided by the Learning Tech Group.


Search the Knowledge Base

Need a quick answer to your CLE question? It is most likely here in the Learning Tech Knowledge Base.

 

Attend CLE Basics Training and Tech Clinic

Held bi-monthly at the UCSF Library, attend a Tech Clinic to work with the Learning Tech Group on CLE and multimedia projects. The 90-minute CLE Basics training is held at the start of every Tech Clinic.

Register

 

Foundations in the CLE

A self-paced online training that includes a basic overview of the CLE, an introduction to the interface, and information about adding activities and resources to your courses.

Self-Enroll

 

CLE FAQ

Visit the CLE FAQ page for quick answers to frequently asked questions.

Read

 

CLE Help Videos

We invite you to peek over our shoulders, so to speak, and watch our tips and tricks videos that show you how to perform basic functions in the CLE.

Watch

 

Visit Moodle.org

Moodle, the learning platform that powers the UCSF CLE, provides useful documentation and guides for Moodle users.

Visit Moodle.org

 

Contact a Learning Tech Specialist

Still have CLE questions?

Contact Us

 

 

CLE Frequently Asked Questions

What is the CLE?

The Collaborative Learning Environment (CLE) serves as UCSF’s space for online learning and collaboration activities, and is used by thousands of users each month. The CLE is powered by Moodle, a well-known open source learning management system. The CLE integrates with complementary systems, including Media@UCSF, Ilios, UCSF Portfolio, Class Capture, and more!

We provide support and training for the CLE and these integrated tools, and work closely with the development teams to keep the systems updated and running smoothly. Visit the CLE Help & Support page for detailed information about CLE support and training resources.

What browser should I use for the CLE?

The CLE is browser agnostic and supports Firefox, Safari and Chrome. Please avoid using Internet Explorer as some functionality may not work with the IE browser, such as drag and drop.

Note: Other content that is embedded into the CLE, like Class Capture or Articulate modules, may work better in certain browsers than others. Please contact us if you encounter any such issues.

How do I request a CLE course?

CLE course shells are created by the category manager in your school or department. Please contact your category manager to request a new course shell, or contact the Learning Tech Group if you do not know who your category manager is, and include the following information:

  • CLE Category (e.g. Library category)
  • Course Long Name (displays at the top of the course page)
  • Course Short Name (displays in the navigation block and breadcrumbs menu)
  • Names of managers and instructors who should be enrolled

How do I log in and find a CLE course?

  1. Navigate to the CLE (cle.ucsf.edu)
  2. Click login from the top-right corner of the page
  3. Enter your MyAccess credentials
  4. After successfully logging in to MyAccess, you will be directed to your My Home page
  5. From the Navigation block, expand My Courses to display all courses that you are enrolled inScreen Shot 2015-06-29 at 3.35.38 PM
  6. If you do not see a CLE course that you expect to be enrolled in, contact the course faculty to check your enrollment status

Click to learn more about Customizing the My Home page.

How do I make a CLE course available to students?

By default, new CLE course shells are not visible to students. Once you have completed your development, follow the steps below to open the course to students:

  1. Navigate to the CLE course you would like to make visible
  2. From the Administration block, click the Edit Settings linkedit settings
  3. Change the Visible drop-down menu to ShowScreen Shot 2015-06-29 at 3.35.30 PM
  4. Scroll to the bottom of the page and click Save Changes
You will notice that the course name in the Navigation block and breadcrumbs will turn from grey to blue - indicating the course is now available for students.

How do I import/copy a CLE course to use next quarter?

To import content from one CLE course to another, you will need to have the Instructor or Manager role in both courses. This is typically how faculty and course staff bring content into a new CLE course from a previous quarter.

Follow the instructions below to import, or “roll over” content from one CLE course to another:

  1. Navigate to the new CLE course you want to import content into.
  2. From the Administration block, click Import. import content
  3. Search for and select the course you wish to copy content from (use a simple search, like the course short name), select the radio button next to the course name, and then click Continue.
  4. Check the boxes next to the type of content you wish to copy (you can leave all boxes checked, though filters are rarely used in CLE courses) and click Next.confirm import
  5. Check/un-check boxes next to the specific activities and resources you want to import – just leave all boxes checked if you are importing the whole course. Click Next when done.import content
  6. Follow the continue/next prompts, and that’s it! You will see the progress of the course import and this can take a few moments, depending on the size of the course. You should see the “Import complete” message when the process is done.import complete
  7. Click Continue to return to the course.

Please note that user data will not be copied over in a course import. This allows a new group of students to be enrolled and interact with the content with a fresh start. If you wish to import user data, please contact a Learning Tech Specialist.

What can I add to a CLE course as an instructor?

Visit the CLE Resources and Activities page for a robust list of items that can be added to a CLE course to facilitate online learning and assessment at UCSF.

What should I do if I cannot play a video in a CLE course on a PC?

The video is likely not playing because QuickTime is no longer installed on your PC. To play the video, try the following:

  1. Open the Firefox browser to play the video
  2. OR install the VLC player, download the video file, and play locally from your computer

We also encourage you to report this to the Faculty of Record so they can move the media to Media@UCSF to avoid this issue in the future.

Where can I find additional CLE help and training?

The Learning Tech Group has a number of support resources and training opportunities for using the UCSF Collaborative Learning Environment (CLE) available to UCSF community members. If you are new to using the UCSF CLE, we recommend attending the CLE Basics training, or enrolling in the 100% online, self-paced Foundations in the CLE workshop.

You can also peek over our shoulders, so to speak, and watch our tips and tricks videos that show you how to perform basic functions in the CLE.

Click the button below to view a complete list of CLE help resources:

CLE Help

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UCSF Learning Tech Support

Meet the Learning Tech Specialists

Portrait of the three members of the learning tech team

The Learning Tech Group consists of three talented individuals who have diverse backgrounds and skill sets in the areas of instructional technology, online course design, multimedia production and more. We provide technical support, training and guidance, all in support of the teaching and learning process at UCSF. Customer service is very important to us. To learn more, please visit our About Us and Services pages, or contact a Learning Tech Specialist. We look forward to working with you soon!

ucsf library logo


About the UCSF CLE

The Collaborative Learning Environment (CLE) serves as UCSF’s space for online learning and collaboration activities, and is used by thousands of users each month. The CLE is powered by Moodle, a well-known open source learning management system. The CLE integrates with complementary systems, including Media@UCSF, which provides users with the ability to seamlessly create and deliver streaming media content.

The Learning Tech Group provides support and training for the CLE and these integrated tools, and work closely with the development teams to keep the systems updated and running smoothly.

Log in to CLE CLE FAQ CLE Help & Training CLE Help Videos

ucsf cle


Email: learningtech@ucsf.edu | Phone: (415) 476-9426 | Location: UCSF Parnassus Library CL-240

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